When onboarding a new employee, several documents must be completed and collected. Here is a list of documents that are typically required during the employee onboarding process:

1. Personal information form – This document collects important personal details such as name, address, emergency contact, etc.
2. Employment contract – This outlines terms and conditions of employment including job title, pay rate, start date, benefits eligibility and other details related to the role.
3. Tax forms
4. Direct deposit authorization form – If the organisation has a direct deposit program in place for payroll, this form enables an employee to set up automatic deposits of their paychecks into their bank account.
5. Employee handbook acknowledgement form – This document confirms that the new hire has received a copy of the employee handbook and understands the company policies.
6. Emergency contact form – A document detailing who should be contacted in case of an emergency at work.
7. Non-Disclosure Agreement (NDA) – If necessary, based on company policy or sensitive information handled by the new hire at work.
8. Background check authorization forms – Any documentation authorizing background checks may need to be signed by employees before hiring commences.

It is crucial not only to have these documents ready but also ensure they are being filled out correctly and completely before being filed securely according to privacy laws.

Efficiently completing these documents can speed up paperwork processing times while creating a more organized HR experience for both employers and employees.