HR processes are a set of systematic steps that HR teams follow to manage the company’s employees. All activities, from hiring to an employee’s Full and Final settlement, are carried out in accordance with these procedures.
These processes help the company run smoothly, and make sure everyone is treated fairly. It also makes sure the company follows all the rules and laws related to employees.
HR processes ensure efficiency, consistency and compliance in organisations. And improves transparency and employee experience.
In short, the HR processes are a must for professional HR!
The joining process in HR typically refers to the steps taken to onboard a new employee into an organization.
The process involves finalizing paperwork such as contracts and agreements, setting up payroll and benefits, providing orientation and training, introducing the new hire to their team and colleagues, and ensuring they have all the necessary equipment and resources for their role.
Effective onboarding is important not only for creating a positive first impression for the new employee but also for reducing turnover and increasing productivity in the long term.
The transfer process in HR refers to the steps taken when an employee is moved from one position or department to another within the same organization.
The process involves identifying suitable opportunities for the employee, assessing their qualifications and experience, communicating with relevant managers and stakeholders, and managing any necessary paperwork or administrative tasks.
Probation to confirmation is a process in HR where an employee who has been hired on a probationary basis is evaluated, whether they meet the requirements of the job and are a good fit for the organization.
Depending on the policies of the organization, this evaluation period can last anywhere from several weeks to several months. During this time, the employee’s performance and behavior are closely monitored, and they may receive ongoing feedback and support.
If the employee successfully completes the probationary period, they may be confirmed as a permanent member of staff with all rights and benefits that come with it.
However, if their performance during probation is unsatisfactory or doesn’t meet expectations, their employment may be terminated at the end of this period.
The process of moving from probation to confirmation is an important step for both employees and employers in establishing productive working relationships based on mutual trust and respect.
The performance review process in HR is an assessment of an employee’s job performance over a specific period of time.
Typically, this involves setting up a meeting between the employee and their manager to discuss the employee’s strengths, weaknesses, and areas for improvement. The process may include evaluating the employee’s achievements against their goals and objectives, providing feedback on their performance, identifying any skill gaps or training needs, and discussing career development opportunities.
Performance reviews are important for both employees and employers as they provide a structured way to measure progress toward organizational goals, ensure that employees are meeting expectations and making meaningful contributions to the organization.
They can also help identify areas where additional support or resources are needed to optimize performance. Successful performance reviews require clear communication between managers and employees, ongoing feedback throughout the year, and follow-up plans based on the results of the review.
The exit process in HR refers to the steps taken when an employee is leaving an organization, either voluntarily or involuntarily.
The process may include conducting exit interviews to gather feedback on the employee’s reasons for leaving. It also ensures that all company property (e.g., laptops, keys) is returned. And finalizing of any outstanding paperwork such as benefits or compensation. HR can provide information about benefits continuation options.
Exit processes can vary depending on the reasons for the employee’s departure and organizational policies. They are important to ensure a smooth transition and maintain good relationships between departing employees and their former employers. Additionally, exits can provide valuable insights into organizational strengths and weaknesses that can inform future recruitment and retention strategies.
To perform employer verification, employers may reach out to previous supervisors or HR departments to obtain information about the candidate. Here are some steps typically followed during this process:
Here are some HR processes that organizations may have, along with a brief description of each:
These processes are interdependent in many cases, as changes in one can impact others significantly; hence organizations keep a checklist for each to maintain consistency in their implementation across all departments.